Public Participation Policy for Attendance at Town Council Meetings



Hatfield Town Council welcomes your attendance at a meeting.

You will be given the opportunity to make a statement or ask a question during this session.

For the process to be effective please note the following:

1. Only 1 representative per issue will be given the chance to speak on the issue.

2. You can speak for a maximum of 5 minutes

3. No decisions or discussion between Councillors about your issue will take place at the meeting unless the item is already on the Council meeting agenda.

4. Only the Chair of the meeting and the Town Clerk are able to respond to questions in the public particpation part of the meeting, not individual Councillors.

5. The Mayor/ Chair of the meeting will determine the order in which your questions are asked.

                                                                                                                            Guidance approved November 2016








Hatfield Town Council wishes to encourage public participation during its meetings in order to use this as one means of consulting with the public. 

However, the Town Council recognises that rules must control the manner of participation in order that the Town Council Meeting may continue to operate effectively. 

Public participation is an opportunity to ask questions. 

Accordingly the following rules must be observed for public participation at meetings. 

1.         Public participation will take place at every full Town Council meeting.

2.         Public participation will take place at the beginning of the meeting and will last for a maximum period of 30 minutes.

3.         Each member of the public will be allowed a maximum of 5 minutes to ask a question.

4.         The Mayor will determine in which order members of the public will be allowed to ask their questions, having regard to who has previously asked questions at that meeting and previous meetings, who arrived at the meeting first and whether questions to be asked are the same or similar to other questions already asked.

 In allowing public participation, the Town Council is aware that this forms only one means of consultation with the public and that no decisions, other than undertaking further research or writing to relevant bodies, can be taken at the meeting where the matter is raised.

In answer to questions about services, the Town Council provides answers, where possible, at the meeting. If this is not possible, a written response will be given, to the questioner, within 14 days of the meeting, the contents of which will be relayed to the next Town Council meeting.





                                                                                                                12 October 2009